Privacy Policy

How OS-BOOKS protects and handles your personal information

Our Privacy Commitment

We highly value your privacy and will never share your personal information with third parties without your consent. This includes details such as your name, address, phone number, email, and any other data that could identify you. Your transactions with us are secure and accessible only to you.

Trust is the foundation of our service. We remain transparent in our data practices, ensuring you always understand how your information is used. Protecting your privacy is our top priority, and we are committed to acting in your best interests.

Collection of Information

We collect personal information when you create an account with us. This includes your name, contact details, email address, and PAN number. We do not collect or store any payment details on our platform.

Use of Information

Your personal information helps us process transactions, prevent fraud, and improve our platform to offer you customized services.

Protection of Information

We use a variety of security measures to protect your personal information from unauthorized access and disclosure. We comply with all the applicable laws of India such as the Payment and Settlement Systems Act, 2007 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.

Sharing of Information

We do not share your personal information with third parties without your consent, except as required by law.

Google User Data

OS-BOOKS (https://os-books.com) is an accounting and inventory management application. When you choose to connect your Google account, we request only the minimum Gmail permissions required to send invoices and business documents from your own Gmail account on your behalf.

What Google data is collected

Google OAuth access and refresh tokens required to maintain your Gmail connection
Your connected Google account email address and basic account identifier
Information necessary to send emails you initiate through OS-BOOKS, such as recipient addresses, subject lines, message content, and attachments you provide

Why the data is collected

We collect this information solely to enable Gmail integration — allowing you to send invoices and business documents directly from your Gmail account without leaving OS-BOOKS.

How the data is used

Google user data obtained through Gmail OAuth is used exclusively to provide Gmail sending functionality that you explicitly request. We do not use Google user data for any purpose unrelated to this integration.

What we do not do with Google user data

We do not sell Google user data to any third party
We do not use Google user data for advertising or marketing purposes
We do not use Google user data to train AI or machine learning models
We do not share Google user data with Groq or any other AI provider

Google User Data Retention

OAuth tokens and associated Google account information are retained only while you keep your Google account connected to OS-BOOKS.

All Google-related data is stored securely using industry-standard security measures, including encryption in transit and at rest, access controls, and secure server infrastructure.

We retain Google user data only for as long as necessary to provide Gmail integration functionality. Once you disconnect your Google account or request deletion, retention ceases in accordance with our deletion practices described below.

Google User Data Deletion

You may disconnect your Google account from OS-BOOKS at any time through your account settings within the application.

You may also request deletion of Google-related data by contacting our support team at info@os-books.com.

Users may also revoke OS-BOOKS access directly from their Google Account security settings.

Upon account disconnection or upon receiving a verified deletion request, Google OAuth tokens and associated Google account information are permanently deleted from our systems within 30 days and will no longer be accessible or used by OS-BOOKS.

AI Services

OS-BOOKS uses Groq as a third-party AI provider to assist with invoice data extraction. This functionality is triggered only when you voluntarily upload invoices for processing within the application.

Google user data obtained through Google APIs — including Gmail OAuth tokens, Google account information, and any data accessed via Gmail — is never shared with Groq or used for AI processing, model training, analytics, advertising, or any unrelated purpose.

Groq does not receive Gmail message content, Gmail account data, Google OAuth tokens, or any Google user data obtained through Google APIs.

Invoice files you upload for extraction are processed separately from Google user data. Groq is used solely to extract structured data from uploaded invoice documents at your request, and is not used to process or train on any Google user data.

OS-BOOKS use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Changes to Privacy Policy

We may update our privacy policy from time to time. We will notify you of any changes by posting the updated policy on our website.

Grievance Redressal

We have designated an officer who will address any complaints or concerns that you may have regarding our handling of your personal information. Contact details of the grievance officer will be made available on our website.

Consent

By using our platform, you consent to the collection, use, and protection of your personal information as outlined in this privacy policy. If you have any questions or concerns, please contact us.

Questions About Privacy?

If you have any questions about our privacy policy or need clarification, our support team is here to help.

Email us at:

info@os-books.com

+91 6264968844